Filling guidelines
The distance voting ballot (“Ballot”) of CPFL Energia S.A. (“CPFL Energia” or “Company”) and must be completed, under the of Law 6,404/1976, and CVM Resolution No. 81/2022 (“RCVM 81”).
In order to ensure accessibility and allow its shareholders to participate in the Meetings from anywhere in Brazil or abroad, the Company has adopted the use of Digital Platforms that make it possible to send the Ballot directly to the Company through its electronic system.
If the shareholder wishes to exercise his right to vote at a distance, it is essential that he fill all the fields of the document, observing the instructions provided by the Company throughout the Ballot and in the Manual for Attendance in the General Meetings.
The deadline for submitting the Ballot directly to the Company or through service providers, complies with the provisions of the RCVM No. 81/, being the Ballots received after that date will be disregarded.
Election of members of the Board of Directors
Regarding the election of Board of Directors’ members, the Ballot gives shareholders the option of indicating whether they wish to participate in the general election or the separate election and the option of requesting the adoption of the multiple voting process, in accordance with the provisions of the Brazilian Corporate Law.
If there is no request for inclusion of candidates to the Board of Directors appointed by minority shareholders in the Ballot, as permitted under Resolution No. 81/2022, shareholders who choose to vote by distance will not be able to know the names, CVs and other information of any new candidates that may be nominated, as well as voting for those candidates, whether participating in the separate election or the general election, even if the necessary percentages of the voting capital are met for separate election and for the adoption of the multiple voting process (considering in both cases the sum of the face-to-face and distance votes).
Delivery guidelines, indicating the option of sending directly to the Company or sending filling instructions to the registrar bank or custodian
Shareholders who choose to exercise their distance voting right may fill in and send the Ballot directly to the Company or transmit the filling instructions to suitable service providers, in accordance with the guidelines below.
1. Distance Voting Directly Exercised
The shareholder who chooses to exercise his right to vote at a distance, by sending the Ballot directly to the Company, must register on the Digital Platform, in accordance with the instructions indicated in the Ballot and Manual for Attendance in the General Meetings, and provide the documents listed below:
(i) physical copy of the Ballot, duly completed, initialed and signed; and (ii) simple copy of the following documents, as appropriate:
(a) shareholders who are individuals: identification document with photo. Examples: RG, RNE, CNH or officially recognized professional-class documents;
(b) shareholders who are legal entities: identification document with photo of the shareholder's legal representative(s), simple copy of the last consolidated Bylaws or Articles of Association and corporate documentation granting powers of representation (minutes of election of the executive officers and/or power of attorney);
(c) shareholders constituted in the form of Investment Fund: identification document with photo of the legal representative(s) of the administrator of the Investment Fund (or of the manager, as the case may be), simple copy of the latest consolidated Bylaws of the fund and the Bylaws or Articles of Association of its manager, in addition to corporate documentation granting powers of representation (minutes of election of executive officers and/or power of attorney).
2. Distance Voting Exercised by Service Providers
The shareholder who chooses to exercise his right to vote at a distance through service providers must transmit his voting instructions to their respective custodian agents or depositary agents of the shares issued by the Company, depending on whether their shares are deposited or not in a central depository, and provided that the rules determined by them and by RCVM 81 are fully observed.
To this end, the shareholders should contact their custodian agents or depositary agents and check the procedures established by them for issuing voting instructions via the Distance Voting Ballot, as well as the documents and information that may be requested by them.
The Company clarifies that conflicting voting instructions will be disregarded, thus understanding those originating from the same shareholder who, in relation to the same resolution, have voted in different directions, on different distance voting ballot and presented to different service providers coming from.
Postal and electronic address to send the distance ballot, if the shareholder wishes to deliver the document directly to the Company:
Electronic address: ri@cpfl.com.br / assembleias@cpfl.com.br
Postal address: Rua Jorge de Figueiredo Correa, 1632, parte, Jardim Professora Tarcília, CEP 13087-397, in the city of Campinas, State of São Paulo, under the care of the Investor Relations Department.
Indication of the institution hired by the company to provide the securities bookkeeping service, with name, physical and electronic address, telephone and contact person:
Registrar Bank: Banco do Brasil S.A.
Diretoria de Soluções Empresariais
GECID – Divisão de Escrituração e Trustee
Rua Lélio Gama, nº 105, 38º andar, Centro
CEP: 20031-080 – Rio de Janeiro/RJ
E-mail: aescriturais@bb.com.br
Telephone: (55-21) 3808-3715
Contact Person: Thales Okamoto